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1.0 Purpose

To enhance communication and collaboration within the educational community.To establish a standard communication tool across the Grand County School District (hereby known as GCSD) network.

2.0 Scope

This policy covers appropriate use of any email sent from a GCSD email address.

3.0 Policy

3.2 Personal Use. Using a reasonable amount of GCSD resources for personal email is acceptable. The use of a GCSD email address for business or commercial use is prohibited. Mass mailing chain letters or joke email from a GCSD email account is prohibited. Virus or other malicious software warnings and mass mailings from GCSD must be approved by GCSD's Technology Office before sending. These restrictions also apply to the forwarding of mail received by a GCSD email account.

3.3 Monitoring. GCSD email users shall have no expectation of privacy in anything they store, send or receive on the email system. GCSD may monitor messages without prior notice. GCSD is not obliged to monitor email messages.

3.4 Supported Standard Email Software. Only the GCSD's standard email software will be supported. The GCSD's Technology Office will be responsible to identify and distribute the standard email software. Access to email accounts hosted on non-district approved servers will be blocked.

3.5 Inappropriate or Objectionable Content. The GCSD's Technology Office has the authority to block email from sources distributing inappropriate or objectionable email.

4.0 Enforcement

Any computer user found to have violated this policy may be subject to disciplinary action.

5.0 Definitions

Term: Definition

Email: The electronic transmission of information through a mail protocol such as SMTP, POP or IMAP.Typical email clients include Eudora and Microsoft Outlook.

Forwarded email: Email resent from an internal network to an outside point.

Chain email or letter: Email sent to successive people. Typically the body of the note has direction to send out multiple copies of the note and promises good luck or money if the direction is followed.

Sensitive information: Information is considered sensitive if it can be damaging to GCSD.

Virus warning: Email containing warnings about virus or malicious software. The overwhelming majority of these emails turn out to be a hoax and contain bogus information usually intent only on frightening or misleading users.

Unauthorized Disclosure: The intentional or unintentional revealing of restricted infor-mation to people, both inside and outside Grand County School District, who do not have a need to know the information.

6.0 Document Revision History: Adopted: June 14, 2004 * Grand County School District * Moab, Utah