GRAND COUNTY SCHOOL DISTRICT

   JOB DESCRIPTION: Superintendent's Secretary

   JOB SUMMARY*

Under the direction of the superintendent performs a variety of clerical and support work involving both specific routines and broadly defined policies and procedures; greets and interacts with the public, works cooperatively with staff, parents, and members of the community, and performs other related duties as assigned.

   ESSENTIALFUNCTIONS*:

1. Meet and interact with public and employees in routine situations which require tact, discretion and courtesy.
2. Give information and interpretations of policies or procedures related to departmental or school activities.
3. Establish, maintain and monitor accurate, neat and efficient electronic and manual filing systems.
4. Sort and classify incoming mail and other information for efficient disbursement to appropriate recipients.
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5. Prepare/compose/design letters, memoranda, reports, bulletins, handbooks, questionnaires, requisitions, vacancy notices, brochures, board packets, policy book information and other materials from marginal notes, rough drafts, verbal instructions, etc.
6. Compile information from various sources on a variety of standardized forms for reporting purposes.
7. Assist in the orientation and training of the employees or volunteers.
8. Prepare accurate minutes of Board meetings and other meetings.
9. Ability to handle confidential information with complete security.
10. Request monthly enrollment reports from each school site.
11. Book events for the board room.
12. Track Utah Teaching Licenses for all teachers & administrators.
13. Track step/lane and any extra pay/extra duty positions for licensed and classified staff.v
14. oordinate with Business Administrator in printing and issuing yearly contracts.
15. Enter current information regarding licensed personnel in USOE CACTUS program.
16. Maintain personnel records for employees, student CUM file information, and prepare copies as appropriate.
    
17. Make travel arrangements, provide meals, etc. as necessary.
18. Conform to District policy regarding attendance and absences. Employee attendance must be adequate to perform the above listed essential job functions.

   MARGINAL FUNCTIONS:

Other duties as assigned.

   PHYSICAL REQUIREMENTS Not limited to the following:

1. Physical ability to perform the above listed essential functions with or without reasonable accommodation.
2. Physical, mental, and emotional requirements will be developed when needed for purposes of reasonable accommodation.

   Required Knowledge, Skills & Abilities Necessary to Performance of Essential Functions:

1. Computer skills.
2. Must be a graduate of an accredited institution at an acceptable academic level to be determined by the Grand County School District.
3. Two years clerical/secretarial experience, including word processing.
4. Ability to communicate effectively and help others.
5. uccessful work background.

   Desirable Knowledge & Abilities:

1. Previous experience in a public school setting or institution of higher education.
2. Experience working with public.
3. Ability to perform minimal bookkeeping procedures.
4. Knowledge of modern office practices and procedures.
5. Ability to maintain clerical records and prepare simple reports.
6. Ability to learn and interpret rules, regulations, laws and instructions.
7. Knowledge of and ability to use English correctly and appropriately.
8. Hold and maintain a current Utah Driver's License.
9. Ability to perform required clerical work with accuracy and within established timelines.
10. Ability to operate a variety of office machines.
11. Ability to utilize word processing, data base and spread sheet programs on the computer.

1. Ability to meet and interact with public and employees with tact, courtesy and discretion.
2. Ability to compile information from various sources and type on a variety of forms.
3. Ability to exercise independent judgement in the interrelation and application of standard practices and procedures.
4. Hold and maintain a current Utah Driver's License.