REGULAR MEETING -- JULY 16, 2008
Kaaron Jorgen called the meeting to order at 6:00 pm with Board members Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster present, along with Superintendent Margaret Hopkin, Secretary Becky McCormick, Principals Robert Farnsworth and Stephen Hren, GCEA President Patti Jones and Joe Haywood, Principal of Moab Charter School. Robert Farnsworth led the Board in the Pledge of Allegiance.
PRESENTATIONS
Joe Haywood, Moab Charter School Principal introduced himself and gave a brief background of his career and education.
STAFF REPORTS
Superintendent Margaret Hopkin reported she had attended County Council on July 15; thanking them for PILT monies allocated to Grand County School District. Margaret referred Board Members to a letter she presented to Grand County Council Members.
Margaret Hopkin requested reimbursement of monies of car rental she lost when had to cancel her vacation to prepare the RFP.
Margaret Hopkin said she would not be able to attend NSBA meeting and would encourage Board members to attend. Margaret Hopkin will talk to Doug Cannon to see how much money is available. Margaret will attend the National Superintendent's Association meeting in February 2009.
Margaret Hopkin said there is $20,000 allocated for the inter-local Middle School Custodial position. Melinda Snow described to Margaret the job description: cleaning library and locker rooms, roving to supervise and possibly having a second supervisor during heavy times.
Margaret Hopkin presented information on “2008 Utah Education Policy Forum” on October 7 th . In Salt Lake City. Margaret Hopkin and Kaaron Jorgen will attend.
Margaret Hopkin said that Denese Markland the Julie Thurston would like to go to a four day work week for the remainder of the summer. Most of the surrounding districts run and a four day work week during the summers. This request was okayed the Board.
Doug Cannon, Business Administrator was not in attendance due to meetings at the Homestead.
Robert Farnsworth, Middle School Principal reported that he feels much more comfortable today than a year ago at this time. He said he had a good first year of experience. He said he had been approached about the Helen M. Knight parking lot be used in conjunction with the new city pool.
Stephen Hren, High School Principal said that Christopher Richardson resigned as Chorus instructor and Work Base Learning coordinator. Cari Caylor had expressed interest in the Work Based position; and he had interviewed Robert Hicks from Day Star Academy for the Chorus position. Robert Hicks has a Masters in Music.
Stephen Hren presented a proposal from Ryan Anderson the teach a class entitled “Freedom Writers” at the High School for the 2008-2009 school year. The class requires parent permission. Margaret Hopkin will contact Carol Lear at the USOE about the legalities of teaching the class in an unmodified form. At this point Ryan Anderson was given approval to teach the class in a modified form until we receive a recommendation from the USOE.
Stephen Hren reported that Ryan Burraston, High School Board Member was not in attendance because he was attending Football Camp at the High School. Stephen Hren said there were about one hundred students attending Camp. They were doing service projects during Camp, such as pulling weeds.
Patti Jones GCEA President suggested scoping for new buildings. Patti noted an article in the USEA newsletter about educators going into “My Space” in inappropriate ways. She also congratulated the Board and the Bond passing, remarking that remodeling the old buildings would be very hard and expensive. Patti thanked the Board for making her feel welcome at meetings.
INFORMATION AND REPORTS
A. Grand County Special Education Procedures and Policy Manual – Kaaron Jorgen suggested skipping, as we did not notify Taryn Kay to be in attendance.
B. Performance Based Compensation – per Senate Bill 281, see pages 5-7 in Board Packet. Margaret Hopkin said beginning in the fall SIOP training for staff will be implemented.
C. Staffing Update , Margaret Hopkin referred Board to page 8 in the packet.
D. Strategic Planning Community Input – Kaaron Jorgen stated we need to sharpen up on what we are about. Ron Olsen responded that with the Bond passing, we do not have the time right now. Kaaron Jorgen suggested a open forum inviting fifty to a hundred people asking, “what do you want to see”. Bryon Walston responded that with the new building we should not do it now. Kaaron Jorgen suggested Patti Jones idea of scoping. Kaaron Jorgen said we need to keep bouncing the idea around - move to advance planning in September.
E. Public Communications – Mailing -Margaret Hopkin said we would skip this agenda item.
F. Higher Ed Update – Jim Webster presented this agenda item. He referred Board Members to page 12 in their packets. Jim said that people have responded with enthusiasm with the concept of the “Destination Campus”. Jim Webster said we need to get another letter to Legislators and the Governor responding to the passing of the Bond. Margaret will compose the letter. She will also call Mike King, CEU, to see if we are on the list.
G. Design and Construction Update – Margaret Hopkin referred Board members for pages 19-30 in their packet. It is the final RFP Notice to Architects.
H. Insurance Policy - Margaret Hopkin said that Edward Keys had not completed the survey results.
I. Cell Phone –
• Student and Employee SOE – Margaret referred to page 31 in Board Packet. This document was presented in the June 16 Board meeting, resulting in comments concerning letting students have cell phones on at lunch and a grace period at the beginning of the school year. Stephen Hren recommended no cells on at lunch. Members of the Board discussed a “grace period” coming to the conclusion that no fines on the first and second days of school. August 21 and 22. Fines begin Monday, August 25. Staff members having phones on will not be fined, but would be written up, with disciplinary action. The Board also supports the SOP.
• Employee Policy Development – Margaret Hopkin referred Board to policy, she will have policy posted as soon as changes are made and have posted in schools, hoping to move to action agenda item in the August 20, 2008 Board Meeting.
J. Building Rental – Margaret Hopkin referred Board members to Handout “3600 – Business – Use Buildings and Grounds Rental.” Recommendations under sections 4.4 , 4.5, and 4.5 – adding “community” use to Interlocal agreements.
K. Site Visits – Kaaron Jorgen presented the following information:
Site Visits |
Board Work Sessions - DO |
|||
September 16 |
Noon |
Technology |
September 9 |
3:30 |
October 14 |
Noon |
High School |
|
|
November 18 |
Noon |
Middle School |
November 11 |
3:30 |
December 16 |
Noon |
HMK |
December 9 |
3:30 |
January 20 |
Noon |
Red Rock |
January 13 |
3:30 |
February 17 |
Noon |
CRS |
February 10 |
3:30 |
March 17 |
Noon |
Bus Barn & Maint. |
March 10 |
3:30 |
April 14 |
Noon |
Adult Ed. |
|
|
May 19 |
Noon |
CNT (Nutrition) |
May 12 |
|
L. District Level Administrative Assignments – Margaret Hopkin referred Board members to page 32 in their packets.
DELEGATIONS – No Delegations
CONSENT AGENDA
Minutes of the June 16, 2008 meeting were approved with one correction. On page 37, changing the date August 15 to August 5. Jim Webster made a motion to accept the minutes with the correction. Ron Olsen seconded the motion. The motion was passed unanimously by Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster.
ACTION ITEMS
Deb Hren made a motion to accept the Performance Based Compensation Plan as presented. Bryon Walston seconded. The motion was passed unanimously by Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster.
A motion was made by Bryon Walston to accept the policies for posting - 4076A and 4076B – Personnel – Acceptable Use of Personally Owned electronic Communication Devices with changes under 5.5
Ron Olsen seconded the motion. The motion was passed unanimously by Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster.
Deb Hren made a motion to post policy as presented by Margaret Hopkin – 3600 Use Buildings – and Grounds Rental. Jim Webster seconded the motion. The motion was passed unanimously by Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster.
COMMUNICATIONS – No Board Reports
Other – Bryon Walston suggested we keep the community informed on the progress of the Bond and building the new schools via the newspaper.
At 8:55 p.m. Bryon Walston made a motion to go into Executive Session to discuss legal and personnel matter. The motion was seconded by Deb Hren. The motion was passed unanimously by Kaaron Jorgen, Bryon Walston, Ron Olsen, Deb Hren and Jim Webster.
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EXECUTIVE SESSION JULY 16, 2008
The meeting was called to order by Kaaron Jorgen at 9:00 p.m. with Board members Kaaron Jorgen, Bryon Walson, Ron Olsen, Deb Hren, and Jim Webster in attendance, along with Superintendent Margaret Hopkin. Meeting called to discuss legal personnel matters. Meeting adjourned at 9:15 p.m.